The Paperless Office concept was first introduced by IBM in 1975 as part of the vision of the future and the dramatic impact computers were going to have on the way people worked. Forty years later, paper documents still proliferate the offices of all types of businesses around the world. So, is the Paperless Office just a marketing slogan or is it really attainable?
After almost thirty years in the office printing business, I’ve seen great progress being made towards the Paperless Office, but don’t foresee us becoming absolutely paperless any time soon. What I do see however, is an accelerated shift towards the Less-Paper Office. There are multiple factors that impact people’s efforts to go paperless, resulting in a gradual transition versus the sudden elimination of paper.
Paper-based document storage either in on-site file cabinets and bankers boxes or off-site storage should really be a thing of the past. Paper document storage can be a challenge for users to find and access the documents they need. Additionally, with the increasing move to employees who are working remotely and can do business with a laptop and a cell phone, paper document storage makes productivity impossible. In addition, there is risk associated with maintaining only paper copies of essential documents – both damage and security risks.
There are many simple effective software products that make the transition to digital very simple and effective for the users. It is also crucial to remember that office document security is an especially important consideration when going digital.
With all of the challenges associated with the secure storage and printing of digital documents, how does an organization overcome these hurdles?
SmartPrint has been recognized as Hewlett Packard Canada (HP) Best In Class Partner because of their extensive growth in providing their clients with managed print services and document control and workflow solutions across Canada.
The Essential Guide to Managed Print Services is introduced by SmartPrint, a leading MPS expert. The MPS guide is available as a free download to help businesses understand and take control of their print environments.
Working with an independent managed print services (MPS) expert who implements office printing best practices can protect organizations from these challenges. You can get the right best-in-breed brand of devices in the right places. Best-in-breed print devices will protect against future price increases and a balanced deployment will enable users to be efficient and effective while providing the right blend of total cost of ownership and user productivity.