MPS Case Study – Optimized Document Control Results in 45% Print Hardware Reduction

MPS Client – Highlights

The new Oakville hospital facility involves the construction of approximately 1.5 million square feet on a 50-acre green-field parcel of land in Oakville, Ontario.

oakville halton healthcare mps smartprint

Business Challenge – Highlights

Building the IT infrastructure for a new hospital is a massive undertaking that undergoes a unique set of challenges and opportunities all aimed towards improving patient care. Even when you take the basic yet necessary task of printing; Halton Healthcare (Now The New Oakville Hospital) printing environment had more than 350 print devices made up of multiple manufactures, models, drivers, supplies and support methods.

The project team needed to figure out how to deliver a standardized printing and imaging platform across the infrastructure that would:

  • support the user needs with a balanced deployment of technology
  • meet budgetary requirements
  • increase efficiency and document security
  • decrease waste and power consumption

MPS Solution – Highlights

SmartPrint planned a design of a print environment that would address the client’s concerns around security, cost containment, workflow, productivity, fax and device reduction, all tied under a managed print services offering.

The SmartPrint project team:

  • Undertook diving into each department’s individual requirements in terms of printing and imaging, user workflows, and new location floor space.
  • Recommended the right hardware technology partner with a scalable platform for easy integration.
  • Introduced Follow-Me security printing solution to print jobs to a centralized print queue and release print jobs by scanning individual’s security badges which supports patient record security.
  • Integrate fax over IP to facilitate removal of costly analog lines.

MPS Results – Highlights

  • 45% reduction in hardware requirements
  • 10% reduction in printing
  • Improved patient record security via security badge print job release process
  • Print device lockdown – only security badge allows access to printing and imaging processes
  • Increased access to MFPs’
  • Standardized technology platform
  • Removal of high cost personal printers
  • In-depth print and imaging reporting capabilities
  • Simplified, accurate billing by department enabling print cost allocation for finance

mps case study document control healthcare thumbnailDownload Complete MPS Case Study Now

Find out more about how SmartPrint’s MPS Solutions can help your business by completing the form below for your no obligation print environment assessment.

Leave a Reply

Your email address will not be published. Required fields are marked *